Vacation Policy

1. Eligibility:

• Annual leave allocation:

  [Specify the number of vacation days allocated per year.]

  (Example: 20 working days of paid vacation per year, in addition to national holidays.)

• Vacation accrual:

  [Indicate whether vacation days accrue monthly or annually.]

  (Example: 1.67 days accrued per month based on full-time employment.)

2. Request and Approval Process:

• Advance notice requirement:

  [Specify how far in advance the assistant must request vacation time.]

  (Example: Submit vacation requests at least 6 weeks before the planned dates.)

• Approval process:

  [Define how vacation requests are submitted and approved.]

  (Example: Send a formal email request to the manager for review and approval within 5 business days.)

• Blackout periods:

  [List restricted periods for vacation due to critical business needs.]

  (Example: Year-end reporting, annual conferences, or peak project periods.)

3. Pre-Vacation Preparation:

• Handover requirements:

  • Provide a detailed handover document at least 1 week before the vacation.
  • Include ongoing projects, deadlines, and key contacts for each task.

• Backup arrangement:

  [Indicate who will handle responsibilities during the absence.]

  (Example: A colleague, interim assistant, or external support will be briefed and ready to step in.)

• Handover meeting:

  (Example: Schedule a 30-minute meeting with the manager to discuss priorities and ensure clarity.)

4. Carry-Over Policy:

• Unused vacation days:[Specify the rules for carrying over unused vacation days.](Example: Up to 5 unused days can be carried over to the next year but must be used by March 31.)